The Registrar app is your personal WBA workspace. It opens on My Portfolio, where you can review evidence across all active published EPAs, request new WBAs, track requests, view completed assessments, read notifications and manage your password.

Use the student/login number or email address linked to your WBA account. If you are unsure which identifier is registered, contact an Administrator through Help & Support.

New accounts and administrator-reset passwords are temporary. You must choose your own password before using the rest of the app.

Open Account & Password, enter your current password, then enter and confirm a new password of at least 8 characters.

The app asks the browser not to save credentials, but Safari can ignore that preference. Password saving is controlled by Safari/iCloud Keychain settings on your device.

Your current sessions are invalidated, the new password is treated as temporary, and you must choose your own password the next time you sign in.

Open New Request, select the EPA, assessment method, Assessor, hospital/unit, proposed date and time, and any useful non-identifiable context. Then select Send request to assessor.

You can select from active Assessor accounts available to the Registrar app. Your programme should still ensure appropriate assessor choice and diversity.

The Assessor receives the request and can accept it or propose another date/time. You can track the status in My Requests.

A counterproposal is an alternative date/time suggested by the Assessor. You can accept it or continue the scheduling discussion through the request workflow.

A normal requested WBA is ready for the Assessor once the request has reached the agreed/accepted scheduling state.

If a cancellation control is available for the request state, use it in My Requests. If the request has already progressed to a completed assessment, the WBA itself is a locked record and is not cancelled by changing the request.

This normally means an Assessor completed a WBA without a prior Registrar request. The system has generated a draft official request that you need to send.

The linked Assessor draft is automatically converted into a completed, locked assessment. The Assessor does not receive an additional completion notification for this retrospective administrative step.

Open Completed Assessments. These are the locked WBA records that count as completed evidence in your portfolio.

They describe performance in the observed WBA: 1 indicates inability to perform safely without continuous direct supervision; 2 substantial prompting/direct supervision; 3 safe with direct supervision/frequent guidance; 4 safe with indirect supervision and recognition of limits; 5 consistently safe and appropriately entrusted in the observed context.

No. An individual WBA judgement is evidence. EPA entrustment/sign-off is a separate longitudinal decision made in a formal supervisor/competency review.

Completed assessments are locked. Corrections should be handled through the system’s permitted governance mechanisms rather than silently altering the original record.

It may still be a draft awaiting your official request, it may not yet have been completed by the Assessor, or the view may need refreshing. Check My Requests and Notifications first.

It is the centre of the Registrar app. It brings together evidence across the active published EPA curriculum, WBA counts, average and most recent judgements, assessor exposure, curriculum case-mix progress, formal supervisor reviews and entrusted/signed-off EPAs.

No. Numerical and case-mix targets show evidence accumulation. A Portfolio Supervisor makes a longitudinal recommendation; only a finalised Competency Committee decision can formally entrust/sign off the EPA.

It is a summary signal derived from recorded WBA judgements. It helps reviewers see the pattern of evidence but is not itself a formal entrustment decision.

It is the judgement recorded on your most recent completed WBA for that EPA.

It shows the range of different Assessors contributing evidence to that EPA. Diverse independent observations strengthen longitudinal evidence.

It shows the set of evidence requirements configured for the Intermediate stage. It is an evidence check, not an automatic examination or entrustment decision.

The headline count includes only WBA requirement groups specifically attributable to FCOG 2 eligibility. Intermediate requirements are shown separately and are not added into the FCOG 2 count. Where an EPA has distinct Intermediate and FCOG 2 evidence, both components remain visible in the stage-specific evidence section.

It means an older WBA belongs to an EPA that now requires a specific evidence category but the historical record does not yet have one assigned. An authorised supervisor or Administrator can classify that historical evidence without changing the locked WBA itself.

Possible reasons include the wrong case mix, an unclassified historical WBA, insufficient assessor diversity within a stage-specific EPA, or evidence being in the wrong training-stage category.

A structured remediation plan may be created. You can view the concern, required activities or evidence, responsible Portfolio Supervisor, target date, progress notes and status in Remediation Plans. The Registrar view is read-only.

Progress can be documented by the responsible Portfolio Supervisor and overseen by Administrators. Formal closure and the final outcome are recorded by a Competency Committee Chair.

It is a longitudinal review of your accumulated evidence across the active published EPA curriculum. The reviewer records a deliberate decision for each EPA in the review set rather than relying on a simple WBA count.

A Portfolio Supervisor review can record Insufficient evidence, Progressing, Not ready for entrustment, Recommend entrustment, or Remediation required.

1 = observe only; 2 = direct supervision; 3 = indirect supervision; 4 = independent practice; 5 = supervise others.

Only when the Competency Committee records Entrusted / EPA signed off in a finalised committee decision. A Portfolio Supervisor can recommend entrustment but cannot sign off the EPA.

No. Draft reviews are working documents for the authorised reviewer. You see the Portfolio Supervisor review after it is finalised. Formal EPA sign-off remains a separate Competency Committee decision.

No. Finalised reviews are locked. Later clarifications or corrections are recorded as addenda, preserving the original finalised supervisor review.

The app tracks an approximately six-month review interval and indicates when another formal supervisor review is due.

Notifications can include Assessor scheduling responses, counterproposals, reminders to send an official retrospective request, completed-assessment alerts, support-ticket updates and other workflow events.

In-app notifications are stored on the central server and can be viewed inside the app. Push notifications are device/browser alerts and require permission and browser support.

Use the installed Home Screen app and enable notifications from within it. iOS Web Push depends on an installed web app and user-granted notification permission.

Online means the app can currently reach the service; Offline indicates loss of connectivity; Syncing means queued work is being retried.

If the submission fails specifically because the network is unavailable, the request can be stored in the device outbox and retried when connectivity returns.

Tap the Online/Offline/Syncing indicator to open the device outbox. You can review queued items, retry them or discard them.

Queued submissions include a unique operation identifier so server-side retry handling can return the original result instead of creating a duplicate.

The install control is intentionally kept out of the signed-in header. Installation is offered from the login/setup screen so it does not keep reappearing inside installed apps.

Close the installed app completely and reopen it. If an old icon remains, remove the installed app/Home Screen shortcut and install the current version again.

Close the on-screen keyboard, reopen the affected view and, if necessary, restart the installed app. If the problem persists, submit a support request.

Describe what you were trying to do, what you expected, what actually happened, and the EPA/date/role involved when relevant. The app automatically captures role, version, page and browser/device details.

Do not include patient names, hospital numbers, national ID numbers or other patient-identifiable clinical information.

Open Help & Support and review My support requests. Administrator responses and status updates appear there and may also generate a notification.

The app is loading the currently published EPA definitions from the server.